Administrator – Civil Engineering (Maternity Cover)

> Civil Engineering

Administrator – Civil Engineering (Maternity Cover) 

 

CLdN is a leading provider of integrated quay-to-quay and door-to-door logistics solutions. Founded in 1929, CLdN ensures reliable, cost-effective transport that links the major economic areas of Europe. With 30 ships and more than 200 sailings a week, CLdN provides shortsea connections between the European continent, the United Kingdom, Ireland, Iberia and Scandinavia and offers the lowest CO2 footprint of all Western European RoRo operators. CLdN’s cargo and multimodal services have a Europe-wide reach using CLdN’s extensive network of ships, terminals and equipment. CLdN’s 3,000 employees ensure that it fulfills its mission: to excel as an integrated provider of maritime links.   

 

An exciting opportunity has arisen for an Administrator to join our Civil Engineering Team on a fixed term basis. We are looking for a team player who will assist with the administrative tasks within the department. 

 

Your role

  • Assisting with the administration of duties and movement of labour within Civil Engineering, ensuring all work records are kept up-to-date including items such as overtime, sickness etc.

  • To prepare job sheets for tasks and input data through the approved electronic system. 

  • To arrange maintenance schedules for fixed and mobile plant in accordance with the Manufacturers and Company guidelines. 

  • To produce and provide Management with reports and information on maintenance, financial matters and time planning when required. 

  • Ensure that all administrative matters relating to Health & Safety are maintained including project files, contractors risk assessments and method systems. 

  • To work closely with the Health & Safety Department and Civil Engineering Manager, ensuring the terminal is compliant within Health & Safety legislations by keeping accurate records.

  • Liaising with contractors, suppliers and customers in a professional, efficient and cost effective manner. 

  • Procuring parts, consumable and non-consumable items for Civil Engineering and the terminal as required. 

  • Ensure that all Company policies, procedures and standards are being adhered to.

  • To be responsible and accountable for contractors purchase orders issued in the correct manner and time. 

  • To adopt systems and maintain tractability, financial transparency and auditable processes, and to annually review the PQQ (Pre-Qualifying Questionnaire) and safety policy on the approved contractors list.

  • To use computerised systems as installed by the Company, to prepare any letters or charts, drawings for meetings and presentations as requested by the Civil Engineering manager.

  • To regularly review and seek ways to improve and maintain a high quality service.

 

Your profile                                                                          

  • To have proven administration experience. 

  • Excellent communication and organisation skills.

  • Strong IT skills including MS Office and bespoke systems and databases.

  • The ability to work on won initiative as well as part of a team.

  • The ability to priorities workload and meet deadlines. 

  • Has a high degree of flexibility.

Our offer 

  • Competitive Salary 

  • Company Pension Scheme

  • Life Assurance Cover

Contact

Are you interested in learning more about this position or do you want to apply? 

Do not hesitate to send your CV with a cover letter to recruitment.pft@cldn.com with reference “Administrator – Civil Engineering (Maternity Cover)”.